Sun. Apr 21st, 2024

Introduction

It’s easy to scan a document and save it as a PDF or image file, but it can be much harder to get the text and create an organized and editable version out of that file. What if there was an easy way to convert those files to text?

It is optical character recognition (OCR). OCR tools like AlgoDocs can analyze and extracts text, tables and handwritten from scanned files like PDFs, images or photographs. In other words, it turns scanned documents into text files that you can edit, update, organize, copy and paste, etc.

Sounds great, right? In this article, we’ll walk you through the basics of OCR and show you how to put it to work for you.

What Is OCR?

Optical character recognition (OCR) is a technology that allows you to convert a scanned image of a document into text that you can edit and use. Essentially, it “reads” the document and turns the scan into an editable file.

This can be a life-saving technology if you constantly deal with many paper documents. For example, if you’re a student and have to scan in your notes for each class, or if you’re in an office and have to scan documents for archiving or sending to other people, or even using accounting software while processing balance sheets, bank statement transactions, order invoices, product catalogue lists, purchased items lists, HR forms, bookkeeping records, etc. 

There are a few different ways to use OCR. In this article, we’ll be showing you how to use the AI deep-learning AlgoDocs tool.

How Does OCR Work?

Data extraction can be done manually or through the use of OCR software(tool) that takes an image of a document and extracts the text from it. This text can then be edited and manipulated as needed.

There are several ways to use OCR. One popular way is to use it to convert handwritten or printed text and tables into editable version. This can be done by scanning or taking a picture of the document with a phone or tablet and then AlgoDocs will complete the process to get the required data. Now you can enjoy a free subscription plan with 50 pages per month.

Related to AlgoDocs, the main steps to extract text, and tables from printed or handwritten documents are summarized below, in addition, you can check the Video Tutorials, which demonstrate how easily we can use AlgoDocs services and functionalities.

  1. Create an extractor: Here, you need to upload a sample document.
  2. Add extracting rules: in extracting rules editor, you will select the data type you are willing to extract. Next is to click on the ‘Extract’ button.

At these point, you are free to apply any of the available filters, if needed or you want to format the extracted data.

  1. Finally, export extracted information to selecting the desired format like Excel, JSON, XML or even other applications such as accounting ones.

That is it, now you can upload as many documents as you want and enjoy your time will AlgoDocs finalize the work.

What Are the Benefits of Using OCR tools such as AlgoDocs?

A few key benefits to using OCR tools to convert scanned documents to text exist. Here are a few of the most important ones:

1. Speed: AlgoDocs can quickly convert scanned documents to text, so you can get your work done more quickly.

2. Accuracy: AlgoDocs is highly accurate, so you can be sure that the text you extract from your scanned documents will be correct.

3. Convenience: With AlgoDocs, you can extract text from scanned documents without having to type it all out by hand. This can save you a lot of time and effort.

Conclusion

So there you have a quick and easy guide to OCR and how it can convert scanned documents to text. OCR is an excellent tool in your arsenal, whether you are a student, a business professional, or anyone who needs to deal with scanned documents. With AlgoDocs, you can save yourself a lot of time and hassle and make your life a lot easier. You can enjoy a free subscription plan with 50 pages per month. For advanced plans, you can explore affordable and low-price packages.