Tue. Jun 18th, 2024
EdbMailsBest Office 365 migration software tool: EdbMails Rating 2022

Table of Contents

  1. Introduction
  2. Real Life Use Case Office 365 Migration Scenario
  3. What are the risks of manual migration?
  4. Using EdbMails to Automate Office 365 Migration
  5. EdbMails Office 365 Migration Features
  6. Step-by-step Guide for Office 365 Migration
  7. EdbMails Other Migration and Conversion Tools
  8. EDB to PST Converter tool
  9. OST to PST Converter
  10. EdbMails Exchange Migration Software
  11. SharePoint, OneDrive and Microsoft Teams Migration
  12. Licensing, Pricing Plans and Refund Policy
  13. Free Customer Support and Free Live Demo 
  14. Closing Thoughts and Product Rating
Best Office 365 migration software tool


In today’s world, it’s common for businesses to store their work data in the cloud. It not only disseminates information throughout the organization (and even the world), but it also ensures that the data is secure and compliant. Many businesses, however, are still not in the cloud because the migration process requires extensive planning, resources, time, and money. Moving years of records and data is difficult without careful planning and management, as well as finding the right migration solution.

In this review, we will introduce EdbMails, the best migration tool for Office 365 that can be used for all Office 365 migration scenarios.

Real Life Use Case Office 365 Migration Scenarios:

We take the excerpt from a real life scenario of a person who has tried and used EdbMails. “To transition the business communications platform to the Microsoft  Office 365, On-Premises Exchange and Hosted Exchange we used EdbMails.”

Performance of 3500 users

“It was a three-month project to move 3,500 users (from 12 distinct domains). Within a week, the migration to the Office 365 platform was accomplished using EdbMails. Also we achieved the migration to On-Premises and Hosted Exchange within the planned duration.”

Security is the biggest impediment to cloud computing adoption. EdbMails is ISO 27001:2013 certified and employs a modern authentication method known as OAuth 2.0. Your credentials are protected during authentication by OAuth and TLS encryption, and EdbMails servers are GDPR compliant. Your information or credentials are never saved or shared with third parties. EdbMails guarantees that your data is completely safe and secure, with no data loss occurring prior to, during, or after migration, export, or backup procedures.

What are the risks of manual migration?

Before we get into how EdbMails can help you, let’s take a look at some of the drawbacks of manual migration without the use of tools. Although native tools support Office 365 migration, they lack key features and impose a lot of restrictions on migration execution. The following are some of the difficulties you may encounter with manual migration. 

  • Users who want to migrate from a previous version of Exchange should first install the most recent version of Exchange. Moreover it results in cross compatibility issues with the older versions. 
  • There are no filter options available to transfer mails selectively. If a user has just completed a migration, the entire mailbox must be transferred again, which may be inconvenient.
  • Manual methods mandatorily necessitate Powershell scripts. You might try to acquire scripting knowledge. But this is without a doubt very time consuming and results in data loss.
  • When you do it all by yourself, there is no one to turn to for assistance or support if you get stuck with any part of the procedure.

Using EdbMails to Automate Office 365 Migration

Your Office 365 mailboxes can be easily migrated to another Office 365 and live Exchange servers using EdbMails’ automatic Office 365 migration technology. To facilitate migration, the software automatically assigns impersonation rights to both the source and target Office 365 servers. It can also automatically map the source and target mailboxes. Simply connect the source and target servers using the appropriate credentials, and the software will handle the rest of the Office 365 migration automatically.

EdbMails Office 365 Migration Features

  • EdbMails is a fantastic software tool for migrating Office 365 mailboxes to another Office 365 tenancy, as well as Exchange 2019, 2016, or 2013. You can also export Office 365 mailboxes to PST format.
  • Migrate complete or selected mailboxes without compromising on data consistency. 
  • You can control every aspect of the transfer using a simple graphical panel.
  • Emails, contacts, calendars, tasks, notes, and journals can all be easily transferred without any issues.
  • Log files verify that migrations are complete and provide detailed information on the items that have been migrated.
  • You can easily prepare migrations and automatically match the source and target mailboxes using the Server connection wizard.
  • Incremental migration is supported that makes sure that the items are not duplicated on the target for successive migrations.

Step-by-step Guide for Office 365 Migration

Following that, we’ll go over the Office 365 migration steps in detail, quickly discussing each one.

Download and Installation of EdbMails application

The very first step is to download and install the EdbMails Office 365 migration programme, which takes just a few minutes and takes only a few minutes. It is very light-weight due to the ease with which it can be downloaded and installed.

You’ll be presented with a new interface from which you may log in or test out the ‘Free Trial’ version. We’d like to bring out another interesting point in this discussion. You won’t need a license key if you log in with a license plan because the license is linked to your email address instead. For starting the free trial, you will not be needing any of these details however. 

You can carry out a range of recovery and migration actions on the following screen. Of course, you can test out all of these features for free with the free trial version. The licensed version on the other hand gives you complete access to the software. Make the suitable pick from the drop down that deals with Office 365 Migration.

Connection to Source Office 365 Account

The next step is to connect to the source Office 365 account after EdbMails has been launched. The ‘Classic’ method and the ‘Modern’ method are the two alternatives. The modern login method uses secure OAuth 2.0 authentication, whereas the Classic login method needs you to enter your login credentials manually. On the modern authentication screen, there are two options: Auto Registration and Manual Registration. You must authenticate yourself on the official Office 365 account login page after using the Auto Registration login page. To individually identify yourself, you’ll need to enter your email address, application ID, directory ID, and other details. I have opted ‘Auto Registration’ method

Next window prompts three options: Connect to Mailbox, Connect to Public Folder, and Connect to Archive Mailbox. The mailbox must have both Public Folder and Archive Mailbox enabled to connect to a Public Folder or Archive Mailbox. Despite the fact that the processes for the other connection options are almost identical, I used Connect to Mailboxes.

Go to the official Office 365 login page and enter the Office 365 login credentials once a connection method is selected. Continue with the migration after accepting the permissions.

You’ll get a box with three options for loading your emails after you’ve authenticated your account. Automatically, from a.CSV file, or from a previously saved list, mailboxes can be loaded. Stick to the first two options if you’re a first-time user. We’ll use the option to automatically load the mailboxes in this example. This allows you to see all of your messages and load them in real time. Using the CSV file, import any new mailboxes that aren’t shown in the list.

On the left side of the main EdbMails interface, a list of all Office 365 mailboxes shows, which you may open to see individual mail items and counts. On the right side of the screen, there are other options and settings, including removing deleted source items from target folders and forcing target items to be updated with the source. Each option’s function is detailed in the tooltips. Excluding Folders and migrating permissions are two more options. Then, at the bottom of the screen, click Migrate to Office 365 to select the mailboxes and options that best fit your needs. Using the various checkboxes, you may select which mailboxes and mail items to transfer.

Target server connection

After you’ve chosen your items and started the migration, you’ll need to connect to the destination Office 365 account. For loading mailboxes, the connection methods and choices are nearly identical to those for connecting to a source mailbox.

If you choose Automatic, you’ll be given a list of mailboxes to choose from. Check the mailboxes; if any are missing, a CSV file can be used to fill in the blanks. Click the ‘Load Mailboxes using.CSV file’ button to begin the process.

Mailbox mapping between the source and target servers

The automatic mailbox mapping between the source and target servers is a novel feature of EdbMails. Manually mapping the mailboxes or using the mapping from a previous migration process are also other options. I chose the option of automatic mailbox mapping.

Office 365 migration

Check the mapping and ensure Migration is chosen in the top left corner of the window under ‘Action,’ then click the ‘Continue’ button to proceed with the migration.

The migration status bar will appear, displaying all of the information about the migration’s progress. By clicking the ‘View Log’ button, you can also see the migration log report.

EdbMails Other Migration and Conversion Tools

EdbMails provides backup, recovery, and migration services in a single application. It can quickly recover an Exchange server from an offline Exchange EDB file without requiring the use of the Exchange server service or Active Directory. It converts Exchange EDB mailboxes, public folders, and deleted mailboxes to Outlook PST files. It is also possible to migrate directly from EDB to Exchange server and Office 365.

Other options include migration to and from a Live Exchange server, tenant-to-tenant migration in Office 365, cross-domain, cross-forest, hybrid, and hosted Exchange migrations, migration of public folders, archive mailboxes, and so on. Let’s take a closer look at them one by one.

  • EDB to PST Converter tool

EdbMails EDB to PST converter software is a purpose-built tool for recovering and converting all types of EDB file corruptions to PST. The EdbMails application can also recover password-protected, encrypted files, as well as malware or virus-infected files. Individual email messages can also be saved in HTML, MHT, or EML formats. The automated software has a friendly user interface and a clean appearance, which is similar to that of many email applications such as Microsoft Outlook.

  • OST to PST Converter

EdbMails OST to PST converter is worth employing if you want a stress-free approach to recover an OST file from any disaster or condition. Convert an OST file to PST without worrying about file size restrictions. You can simply recover a complete OST file and export it to different formats such as MHT, HTML and EML. Corrupted, orphaned, ransomware-infected, encrypted, and inaccessible OST files can be recovered with this tool.

  • EdbMails Exchange Migration Software

EdbMails Exchange migration solution migrates user mailbox data from any version of Microsoft Exchange (starting with 2007 and including SBS 2008 and 2011) to any Exchange (even the most recent 2016 or 2019), Office 365, and Hosted Exchange servers. Automatic matching or mapping of source and target mailboxes, Selective items migration, Cutover, Staged, and Hybrid migration capabilities, Incremental migration, Detailed migration status reporting are some of the features it offers.

  • SharePoint, OneDrive and Microsoft Teams Migration

EdbMails supports the migration of SharePoint, OneDrive and Microsoft Teams migration from one Office 365 tenant to another. The software allows you to migrate documents, folders, and files from your existing SharePoint site to the destination SharePoint site, OneDrive folders and documents, including images, audio, video, DOC, TXT, PDF (Visit pdfescape.com to edit and convert your pdf), and more, OneDrive folders and documents, including images, audio, video, DOC, TXT, PDF etc. between the tenants.  It also supports migration of  Microsoft team data, Meetings, Private documents, Shared documents, Files etc.

Licensing, Pricing Plans and Refund Policy

EdbMails’ Office 365 migration pricing is inexpensive even for large-scale migration projects, which is both impressive and cost-effective. They offer great value as well as customization possibilities that are tailored to your individual requirements. You can view the pricing per mailbox dependent on the number of source mailboxes on their website. The cost of an Office 365 license with 100 mailboxes is simply $200. You can save even more money by purchasing in bulk and utilize the unused licenses whenever you want in the future. Combining Exchange and Office 365 mailboxes is also an option (Bundle Offer). The cost of 100 Exchange and Office 365 mailboxes is approximately $360, which is a real bargain when compared to other similar products.

Within 30 days after purchase, EdbMails will issue a full refund if the following conditions are met:

The full licensed version of EdbMails produces different outcomes from the trial version

Consider the case below:

The trial and licenced versions of the software retrieve and export data in fundamentally different ways. The EdbMails support team will look into the problem and try to extract the data in their secure lab; if they are unsuccessful, the money will be refunded in full.

Even with EdbMails’ help, the information recovered isn’t complete

If you find otherwise, the team will try to recover your data in the lab, and if you are not happy with the extraction results, you will be guaranteed an instant refund.

Free Customer Support and Free Live Demo 

EdbMails offers free live technical support online 24 hours a day, seven days a week. If you’re experiencing problems moving to Office 365 or need clarification on a specific issue, you can contact them in live chat, phone, or email. The technical support team responds quickly to any product-related questions. The software is easy to use, has intuitive settings, and includes a vast knowledge base with a range of resources, including a user manual and video guides, to get you started on the path to success right immediately. We contacted their customer service department to get a free live product demo, and their representatives were courteous and helpful in providing us with all of the information we required while being professional.

Closing Thoughts and Product Rating

Office 365 Migrations can be difficult without any help. EdbMails will be there for you at every step of the process, whether you plan to “lift and shift” or take a more deliberate approach. Your migration projects will be a success thanks to an experienced approach. The fully fledged EdbMails tech team has perfected the migrating approach over thousands of Office 365 migration projects. The graphical user interface (GUI) simplifies the process of selecting the multiple options and reduces eye strain. I would put things off if I had to do everything with PowerShell scripts, which is why we are infatuated with EdbMails. It is created with the user’s problems in mind and addresses them. Undoubtedly the application deserves a 5 star rating in all aspects.

We would like to introduce another excellent product for Exchange and Office 365 users. Sigsync email signature software for Office 365 is tailor-made for those users who are facing difficulties in managing and centralizing email signatures and disclaimers for their organization. Sigsync has more than 150 professionally designed email signature templates that you can readily use on the fly. If you prefer, you can also design your own signature from scratch using Sigsync’s signature editor. Email signatures can be used for email marketing, product promotion, brand establishment or to target customers for specific campaigns. If you would like to know all the features, visit Sigsync’s homepage by following the link above.