Rising educational approaches and a growing number of students in institutes are making it difficult for institutes to manage huge amounts of data and operations manually. Consequently, institutes today are moving towards adopting the latest methods of operations for handling student information.
Advanced technology and innovations like a student information management system are making tasks easier, reducing the requirement for manpower and ensuring the efficiency of the processes.
What is a Student Information Management System?
Student Information Management System, popularly known as “SIS”, is a data management tool that allows educational institutions to operate smoothly. It is a one-stop source for all types of student information that can be easily combined with other modules to streamline work.
More specifically, the student information management system is a software that enables the institutes to maintain, store, process and compile student data, keep track of their daily activities, attendance and performance and offer required guidance and feedback. Additionally, the student management system is highly robust and easy to use.
9 Outstanding Benefits of Implementing Student Information Management System
- Better Utilisation of Time & Resources
Student information management system is an automated solution; hence, each activity takes place online, saving a lot of paper and other important resources. The software also has a simple and handy user interface; hence, the end-users do not need to undergo immense training or require any special skills. This not only saves precious time but also limits the usage of significant resources like the staff.
- Enhanced Productivity
A student management system is an intuitive software that stores all the data on the cloud. Without SIS, the staff has to repeatedly fill in the same information for different purposes like transportation, library cards, hostel facilities, etc. But with a student information management system, once entered, information is synced across all the modules, saving time and enhancing productivity.
- Centralised Database For Information Management
SIS stores crucial student information like their exam grades, TCs, progress reports, certificates, student attendance history, timetable, medical history, etc., at a centralised location. So if a teacher wants to access a student’s information urgently, they can do so without manually sorting out various files.
- Better Parental Involvement
Students require a healthy atmosphere with a balance between teachers and parents. Therefore, a student information management system enables parents to interact with teachers to discuss how they can help their kids to boost their performance.
- Enhanced Security Through Cloud
A student information management system is a cloud-based software that stores information on a centralised platform. This makes the information highly secure.
- Automatic Updates and Multiple Backups
Unlike the traditional ways of managing student information, the student information management system automatically gets updated at regular intervals. With regular and automatic security updates, there are least chances of the student information system getting hacked by intruders. Additionally, multiple automatic backups of several pieces of information stored on the cloud ensure that your important information is never lost. Therefore, SIS is 100% secure, robust, and reliable software.
- Improved Inter-relations Between Departments
In a big institution, there are high chances of data being formed in different departments. This can disrupt the seamless functioning of the institute. To prevent this, the student management system allows information to be transferred quickly from one module to another without any issues. For instance, the student’s data from the admissions department can be easily and quickly shared with the transportation department. This conserves data entry work that was done manually earlier and further reduces data repetition.
- Identifying & Improving Learning Gaps
Student information management systems can be used to provide teachers with a comprehensive report of students’ achievements. Teachers can then easily figure out the areas where the students perform better and where they lack. Furthermore, with the observations acquired from the student tracking system, teachers can find out if the corrective measures they used are working.
- Students Personal Safety
Students today are exposed to crime more than ever. It is, therefore, important to keep track of students to ensure their own well-being. Student information management systems make sure that students can be tracked throughout the time they attend school. A student management system is fully equipped with features like shift-wise attendance, bus route tracking, etc. Parents also receive notifications when their child is late. This feature helps parents be at ease when their children leave for school.
A student management system helps educational institutions automate various administrative processes and improve communication with students and parents. The software can also be integrated with other applications such as student portals, learning management, and financial management systems. Overall, a student management system is a valuable tool for managing student information and streamlining administrative tasks in educational institutions.